What are cookies
Cookies are small pieces of text sent to your web browser by a website you visit. A cookie file is stored in your web browser and allows the website or a third-party to recognize you and make your next visit easier and the website more useful to you. Cookies can be “persistent” or “session” cookies.
the-documents.org uses third-parties cookies to report usage statistics of the website and to keep track of orders in our webshop.
Through our website a cookie is placed from Google, as part of their “Analytics” service. We use this service to get reports on how visitors use our website. Google may provide this information to third parties if Google is legally obliged to do so, or if third parties process the information on behalf of Google. We have no influence on this. We have not allowed Google to use the obtained analytics information for other (Google) services. The information that Google collects is anonymized as much as possible. The information is transferred to and stored by Google on servers in the United States. Google states that it adheres to the Privacy Shield principles and is affiliated with the Privacy Shield program of the US Department of Commerce. This means that there is an appropriate level of protection for the processing of any personal data.
What are your choices regarding cookies
Which personal data do we process?
We may collect and process information in several ways:
Information you give to us or our partners, such as name, home address, email address, and payment details; and Information we get from visits to our website, such as IP-addresses.
General purpose of the processing
We only use your data for the benefit of our services. This means that the purpose of the processing is always directly related to the assignment you provide. We do not use your data for (targeted) marketing. Your data will not be shared with third parties, other than to comply with accounting and other administrative obligations.
These third parties are all bound to secrecy on the basis of the agreement between them and us or an oath or legal obligation.
Automatically collected data
Data that is automatically collected by our website is processed with the aim of further improving our services. This data (e.g. your IP-address, web browser and operating system) are not personal data.
Cookies from third parties
Our webshop is developed with software from Gravity forms. Personal data that you make available to us for the benefit of our services will not be shared with this party.
We have opted for Combell for our web hosting. Personal data that you make available to us for the benefit of our services are hosted by this party. Webtic has access to your data to provide us (technical) support, they will never use your data for another purpose. Combell is obliged to take appropriate security measures on the basis of the agreement we have concluded with them. These security measures consist of the application of SSL encryption and a strong password policy. Backups are regularly made to prevent data loss. However, this party can collect metadata about the use of the services. This is not personal data. Webtic has taken appropriate technical and organisational measures for loss and to prevent unauthorized use of your personal data. Combell is obliged to observe secrecy on the grounds of the agreement.
Transactional emails and mailing lists
Mollie, a recognized Collecting Payment Service Provider, provides the internet payment service for the-documents.org. Mollie has the Currence certificate to be able to offer iDEAL as CPSP. This means that Mollie meets all Currence requirements. Your payments at Mollie are always made via secure EV-SSL connections. Mollie processes your name, address and residence details, and your payment details such as your bank account or credit card number. Mollie has taken appropriate technical and organizational measures to protect your personal data. Mollie reserves the right to use your data to provide services to further improve and in this context to share (anonymized) data with third parties. All the above-mentioned safeguards with regard to the protection of your personal data also apply to the parts of Mollie’s services for which they engage third parties. Mollie does not store your data for longer than is permitted by the legal terms.
Shipping and logistics
PostNL / Bpost
We use the services of PostNL / Bpost for the execution of the deliveries. It is therefore necessary that we share your name and address with PostNL / Bpost. PostNL / Bpost uses this information only for the purpose of executing the agreement. In the event PostNL / Bpost engages subcontractors, PostNL / Bpost will also make your data available to these parties.
Invoicing and accounting
the-documents.org does not store your personal data longer than is legally permitted and necessary to serve the initial purposes for which it was collected. The storage period depends on the nature of the information and the purposes of processing. The maximum period may therefore vary per use.
Right of inspection
You always have the right to inspect the data that we process or have processed that relate to your person or that can be traced back to you. You can submit a request to that effect to our privacy contact person. You will receive a response to your request within 30 days. If your request is granted, we will send you a copy of all data with an overview of the processors who have this data, stating the category under which we have stored this data.
Right to object
You may object to certain use of your personal data if such data is processed for other purposes than necessary for the performance of our services or for compliance with a legal obligation. You may also object to any further processing of your personal data despite prior given consent. You can object to the processing of your personal data by sending an email to firstname.lastname@example.org. You will receive a response in writing within 30 days.
We take all reasonable and appropriate security measures to protect our website from unauthorized access to, unauthorized alteration of, the disclosure, or destruction, of the personal data we hold. Should, despite these security measures, a security breach occur that is likely to have negative effects on your privacy, we will inform you about the breach as soon as reasonably possible.
Last updated: 23 October 2018